Job Description: Executive Assistant for CEO

​

Responsibilities:

1. Provide high-level administrative support to the CEO, managing their schedule, appointments, and travel arrangements.

2. Act as the primary point of contact between the CEO and internal/external stakeholders, demonstrating professionalism and confidentiality.

3. Prepare and edit correspondence, reports, presentations, and other documents as required by the CEO.

4. Coordinate and facilitate meetings, including scheduling, agenda preparation, minutes taking, and follow-up on action items.

5. Conduct research and gather information to support the CEO in decision-making and strategic initiatives.

6. Assist in the preparation and execution of special projects, events, and initiatives assigned by the CEO.

7. Manage and prioritize incoming communications (emails, calls, etc.), ensuring prompt and appropriate responses.

8. Maintain confidential files, records, and documents related to the CEO's activities.

9. Monitor and track deadlines, deliverables, and progress of ongoing projects, providing regular updates to the CEO.

10. Build and maintain strong relationships with key stakeholders, both internal and external, on behalf of the CEO.

11. Handle sensitive and confidential matters with discretion and professionalism.

 

Experience Required:

1. Proven experience as an Executive Assistant or similar role supporting C-level executives.

2. Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.

3. Strong communication skills, both verbal and written, with a professional and polished demeanor.

4. Proficiency in using office software and tools, including MS Office (Word, Excel, PowerPoint, Outlook).

5. Exceptional attention to detail and accuracy in completing tasks.

6. Ability to work independently, demonstrating initiative and problem-solving skills.

7. High level of integrity and professionalism in handling confidential information.

8. Strong interpersonal skills, with the ability to build relationships at all levels.

9. Flexibility and adaptability to changing priorities and demands.

10. Bachelor's degree in Business Administration or a related field is preferred.

 

Key Result Areas (KRAs):

1. Executive Support: Provide comprehensive support to the CEO, managing their schedule, communications, and administrative tasks.

2. Communication and Relationship Management: Serve as a key liaison between the CEO and internal/external stakeholders, ensuring effective communication and relationship-building.

3. Project Coordination: Assist in the coordination and execution of special projects, events, and initiatives assigned by the CEO.

4. Confidentiality and Discretion: Maintain strict confidentiality of sensitive information and handle matters with the utmost discretion.

5. Efficiency and Effectiveness: Ensure efficient and effective management of the CEO's time, resources, and priorities.

 

Key Performance Indicators (KPIs):

1. Timely and accurate management of the CEO's schedule, appointments, and travel arrangements.

2. Effective communication and relationship management with internal and external stakeholders.

3. Successful coordination and execution of assigned projects, events, and initiatives.

4. Maintenance of confidentiality and discretion in handling sensitive information.

5. Demonstrated efficiency and effectiveness in managing the CEO's time and priorities.