Job Description: Vice President (Finance and Administration)

 

Responsibilities:

1. Develop and implement financial strategies, policies, and procedures to ensure effective financial management and control.

2. Oversee financial planning, budgeting, and forecasting processes, ensuring accuracy, transparency, and alignment with organizational goals.

3. Manage financial operations, including accounts payable and receivable, cash flow management, and financial reporting.

4. Provide strategic financial analysis and insights to support decision-making, investment planning, and business growth initiatives.

5. Ensure compliance with financial regulations, legal requirements, and internal policies, implementing appropriate controls and risk management practices.

6. Lead the administration function, overseeing facilities management, procurement, contracts, and vendor management.

7. Collaborate with senior leadership and stakeholders to drive operational efficiency, cost optimization, and process improvement initiatives.

8. Develop and monitor key performance indicators (KPIs) to track financial performance, efficiency, and effectiveness of administrative processes.

9. Manage relationships with external auditors, tax advisors, banks, and other financial institutions.

10. Provide leadership, guidance, and mentorship to the finance and administration team, promoting a culture of excellence and continuous improvement.

 

Experience Required:

1. Proven experience in a senior finance leadership role, such as Vice President of Finance, CFO, or similar.

2. Strong financial management expertise, including financial planning, budgeting, forecasting, and analysis.

3. Sound knowledge of accounting principles, financial regulations, and compliance requirements.

4. Experience in managing financial operations, including accounts payable and receivable, cash flow management, and financial reporting.

5. Strong strategic and analytical skills, with the ability to provide financial insights and support decision-making.

6. Familiarity with risk management practices, internal controls, and audit processes.

7. Proficiency in financial software and tools for financial analysis and reporting.

8. Experience in leading the administration function, overseeing facilities management, procurement, and vendor management.

9. Excellent leadership and people management skills, with the ability to inspire and develop a high-performing team.

10. Bachelor's or Master's degree in finance, accounting, or a related field. Professional certifications such as CPA, CFA, or CMA are preferred.

 

Key Result Areas (KRAs):

1. Financial Planning and Analysis: Develop and implement financial strategies, budgeting processes, and financial analysis to support business objectives.

2. Financial Controls and Compliance: Ensure compliance with financial regulations, internal policies, and legal requirements through robust controls and risk management practices.

3. Cash Flow Management: Monitor and manage cash flow, optimizing liquidity and working capital management.

4. Financial Reporting and Analysis: Prepare accurate and timely financial reports, statements, and analysis for internal and external stakeholders.

5. Budgeting and Forecasting: Lead the budgeting and forecasting processes, ensuring accuracy, alignment with strategic goals, and effective resource allocation.

6. Operational Efficiency: Drive operational efficiency and cost optimization initiatives across the organization.

7. Administration and Facilities Management: Oversee the administration function, including facilities management, procurement, contracts, and vendor management.

8. Stakeholder Management: Collaborate with senior leadership, external auditors, tax advisors, and financial institutions to maintain strong relationships and ensure compliance.

9. Team Leadership and Development: Provide leadership, guidance, and mentorship to the finance and administration team, fostering a culture of excellence and continuous improvement.

10. Process Improvement: Identify and implement process improvement initiatives to enhance financial efficiency, effectiveness, and accuracy.

 

Key Performance Indicators (KPIs):

1. Financial Performance: Measure financial indicators such as revenue growth, profitability, and return on investment.

2. Budget Variance: Monitor and analyze budget variances to identify areas of improvement or cost-saving opportunities.

3. Cash Flow Management: Assess cash flow, working capital, and liquidity ratios to ensure optimal financial stability.

4. Financial Reporting Accuracy: Evaluate the accuracy and timeliness of financial reports, ensuring adherence to accounting standards and compliance requirements.

5. Compliance and Risk Management: Monitor compliance with financial regulations, internal controls, and risk management practices.

6. Cost Optimization: Measure cost reduction initiatives and identify areas for operational cost optimization.

7. Stakeholder Satisfaction: Evaluate stakeholder satisfaction with financial services and administrative support.

8. Team Performance: Assess team performance based on objectives, productivity, and professional development.

9. Process Efficiency: Measure the efficiency of financial and administrative processes through metrics such as process cycle time and cost per transaction.

10. Professional Development: Monitor and support the professional development of the finance and administration team members.

Note: The specific KPIs and KRAs may vary based on the organization's goals, industry, and priorities.